Accreditation
Events Gallery
The Sarah Grace Foundation For Children With Cancer, Inc, respects your privacy and is committed to protecting any personal information you share with us.
• Information We Collect: We may collect basic contact information such as your name, address, phone number, or email when you donate, volunteer, or request information.
• How We Use Information: We use this information only to process donations, provide receipts, communicate with you about our programs, and acknowledge your support.
• Sharing Information: We do not sell, trade, or share your personal information with outside organizations. Your information is only used internally for the purposes listed above or as required by law.
• Security: We take reasonable steps to keep your information secure and protect it from unauthorized access.
• Your Choice: You may contact us at any time to review, update, or request the removal of your personal information from our records.
If you have any questions about this Privacy Policy, please contact us at:
The Sarah Grace Foundation For Children With Cancer, Inc.
17 E. Old Country Rd,
Unit B PMB 202
Hicksville, NY 11801
The integrity of our charity depends on the trust of the community, our donors, and the families we serve. To protect that trust, all board members, staff, and volunteers must avoid situations where personal interests could conflict—or appear to conflict—with the interests of the organization.
• Why is a policy necessary?
As a nonprofit, charitable organization, the Corporation is accountable to both government agencies and members of the public for responsible and proper use of its resources. Directors and officers have a duty to act in the best interests of the organization and may not use their positions for their own financial or personal benefit.
Conflicts of interest must be taken very seriously since they can damage the reputation of the charity and expose both the charity and affiliated individuals to legal liability if not handled appropriately. Even the appearance of a conflict of interest should be avoided, as it could undermine public support for the organization.
• Why is a policy necessary?
This policy applies to all directors, officers and key persons.
• Individuals must disclose any actual or potential conflict of interest (financial, personal, or professional) to the Board of Directors as soon as it arises.
•
No person may participate in decisions or votes where they have a conflict of interest.
•
All conflicts will be recorded in the meeting minutes.
•
When in doubt, individuals should err on the side of disclosure.
This policy ensures that all actions taken by the charity are made in the best interest of our mission and the children and families we serve.
Purpose
The purpose of this policy is to ensure that the charity retains necessary documents for operational, legal, and historical purposes, and disposes of records that are no longer needed in a secure and timely manner. The policy provides for the systematic review, retention and destruction of records received or created by The Sarah Grace Foundation in connection with the transactions of the charity. The policy covers all records, regardless of physical form, contain guidelines for how long certain records should be kept and how records should be destroyed.
Retention
This policy applies to all directors, officers and key persons.
• Financial records (including bank statements and donation records) will be kept for 7 years.
•
Governance documents (articles of incorporation, bylaws, board meeting minutes, IRS Determination Letter, annual reports to Secretary of State/Attorney General, IRS 990 tax returns, check registers and general ledgers) will be kept permanently.
•
Grant records, contracts, and legal documents will be kept for 7 years after completion or expiration.
•
Volunteer records, if applicable, will be kept for 7 years.
•
Routine correspondence, drafts, and notes not needed for legal, financial, or historical reasons may be disposed of when no longer useful.
Destruction
When the retention period has expired, documents will be destroyed in a secure manner, such as shredding or permanent deletion of electronic files, to protect confidential information.
Oversight
The Board of Directors is responsible for ensuring compliance with this policy.
Our organization is committed to maintaining the highest standards of honesty, integrity, and accountability. We encourage anyone involved with our charity, including all volunteers and board members, to report concerns about suspected wrongdoing without fear of retaliation. This policy applies to any matter which is related to The Sarah Grace Foundation’s business and does not relate to private acts of an individual not connected to the business of The Sarah Gace Foundation.
What to Report:
Concerns may include fraud, misuse of funds, violations of laws or regulations, conflicts of interest, or other unethical behavior.
How to Report:
Reports can be made confidentially to the Executive Director. If an individual does not feel comfortable reporting the information to the Executive Director, he or she is expected to report the information to an appropriate member of the Board of Directors. Reports may be submitted in writing, by email, or by phone.
Protection from Retaliation:
No one who reports a concern in good faith will suffer harassment, retaliation, or adverse consequences. Retaliation against whistleblowers is strictly prohibited. Additionally, the Sarah Grace Foundation will not, with the intent to retaliate, take any action harmful against the reporting individual.
Follow-Up:
All reports will be taken seriously, investigated promptly, and handled as confidentially as possible. Appropriate corrective action will be taken if necessary.